7 Tips to Avoid AV Failures – Expert Tested & Advise
It would be pretty frustrating and nerve-wracking to discover that one of your speakers or projector breaks down at the last minute, as you’re nervously trying to get the venue set up for a presentation or concert. The last thing you want is for guests to start arriving as some of the AV equipment is shutting down on you.
In order to prevent this from happening, there are steps you can take. Here are some tips to avoid AV failures right before – or during your event.
- Use a professional AV technician
Obviously, you’re going to need actual equipment at your event. If you’ve got the extra funds, you’d be well advised to use the services of an expert AV technician for assistance. Not only will they be able to help you set up, they’ll also teach you how to use it. They’ll also be able to troubleshoot if issues arise, so having them on site during the event is extremely convenient.
- Prepare in advance
Ideally, your venue should be booked well in advance of the event so that you can properly and effectively plan out your AV equipment without being rushed. You’ll then be able to take into account every speaker or performer when deciding upon the exact room to book.
- Work with the right AV service provider
Don’t just settle for the first AV service provider you find on the internet or in the phone book. Instead, you want to make sure that the provider you’re working with is the right one for your event. Regardless of the size of your event, the presence of a professional AV provider can streamline the entire process.
- Conduct a site survey
You should take the time to conduct a site survey if you can’t see the venue in person but still require specific information about it. You can always hire a skilled technician to go visit the site and ensure that the gear and layout will work within the venue. You can also use this opportunity to test out all the internet and power connections in the venue.
- Have presentations available in advance
By getting the presentations in advance of the event, you’ll be able to better prepare for it. The presenters can test out their presentations on the AV equipment, as well as ensure that their gear meets your precise specs.
- Keep back-up equipment on site
Heaven forbid there is an issue with the AV equipment you’ve got on site. If something breaks down, and there’s no professional technician on site to help out, you could be stuck in a precarious position. To make sure you’re not in a position like this, do yourself a favor and keep back-up gear on site.
- Book your equipment well in advance
You want to make sure that the AV equipment you require is available and in good working order on the day of the event. For this reason, you should book your equipment well in advance of the event. This will also give you a chance to do some maintenance tests to make sure that everything works well.
Doing a little due diligence before your event can ensure that you avoid potential AV failures.